Independent Review of the Federation
An Independent Review of British Transport Police Federation was announced in September 2021, to coincide with the organisation's one-hundredth anniversary. The purpose of the review was to ensure the Federation is in the best possible shape for the future.
Over the next twelve months, an independent panel, led by Peter Smyth, CEO of a police charity and a former Chair of the Met Police Federation, looked at several key aspects of the Federation including efficiency, accountability, and resources. Hundreds of Federation members took part in surveys created by the review team with some taking the opportunity to share their views directly with panel members. The panel also surveyed and interviewed Federation Reps.
The Independent Review resulted in 30 recommendations. It was published in September 2022 and you can read the full review report, including recommendations, here. Federation Reps and the Executive Team worked together to prioritise the recommendations based on member needs, cost and availability of resources.
The remainder of the recommendations were revisited after the priority actions were addressed. Progress against all recommendations are logged here for transparency.
Priority recommendations
(Listed in the order in which they appear in the report)
Recommendation |
| Notes |
| Last updated |
5. A review of the website contract should be undertaken to see if the current arrangement is still suitable. | The contract was awarded to Tarka Design. The new website is now up and running. The revised spec has been sent to three companies so quotes for the work can be obtained. The review panel found that while there is a wealth of information on the Federation site, members don't visit the site regularly or in great numbers. A revised specification has been created with the aim of making the site more user-friendly and enabling it to link with the database. | Closed - completed | ||
Subject to the BTP Federation acquiring a new database: | ||||
12. All representatives are given "read only" access to the database. | Access has been granted. | Closed - completed | ||
13. That personal email addresses are added/updated to the database for existing and new members. | All members have received requests for this information and will do so periodically from this point. | Closed - business as usual | ||
14. That Federation HQ staff liaise with the Force to ensure the database is up to date regarding the members' rank and current posting. | The Force will not disclosure data due to GDPR constraints | Closed - completion isn't possible | ||
15. The Review recommends a structure for the British Transport Police Federation HQ as follows:
| Due to levels of demand, the Conduct and Performance lead's hours will be increased from 1 Aug 2024. The Conduct and Performance lead post has been filled on a part-time basis. The full-time B-Division role has been reinstated with support from the Force. This role is also the Federation's EDI Lead. |
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17. The BTP Federation must urgently introduce training in Equality and Diversity for all representatives. | This now forms part of the Federation's regular training programme. Further training dates have been booked for Diversity and Inclusion and Neurodiversity inputs in Oct/Nov 2023. ED&I training has been delivered by BTP's Head of Strategic Inclusion and Diversity. | Closed - business as usual | ||
22. The Federation introduce a system whereby reps notify the Executive of any case where an officer is served with a gross misconduct notice. These cases would be monitored by the Executive to ascertain the outcome. | This is now being captured via the work log (recommendation 26). | Closed - business as usual | ||
26. A simple monthly proforma should be introduced to assist with monitoring the number of hours that federation work is completed on and off duty. | The proforma used by B Division (TFL) has been rolled out to all divisional committees. | Closed - business as usual |
All other recommendations
Recommendation |
| Notes |
| Last updated |
1. That membership of the Federation is automatic upon enrolment with a voluntary subscription to the legal fund. | Membership of the Federation will remain as an op-in rather than auto enrolment/opt-out. We believe it is important officers can choose whether to become members or not. | Closed - business as usual | ||
2. Every representative is given the opportunity to attend one Management Board as a non-voting observer between elections. | Delegates are now regularly deputising for Chairs and Secretaries | Closed - business as usual | ||
3. That annually at least one member of the Executive should undertake a planned visit to each of the seven areas of the BTP to make themselves available to talk with local officers and keep in touch with current working practices and any problems that are emerging. | Further dates are being planned - this is now standard business Informal meetings have begun with the Chair visiting Portsmouth / Bournemouth / Southampton, London Kings Cross / Euston / Paddington | Closed - business as usual | ||
4. That the BTP Federation continue to utilise all methods of communication with their members. | New opportunities are considered as part of daily business. A new LinkedIn Page has been set up. The new database provides more options for a newsletter and improvements to the website are being scoped (see also recommendation 5). | Closed - business as usual | ||
6. The executive, management board and area committees should look at how they could advertise good Federation work | We are cognisant of the need for anonymity, but the work logs (recommendation 26) will assist in identifying good work. | Closed - business as usual | ||
7. That conference continues to be held each year at different geographical locations. | Conference 2024 will be held in Southampton again due to costs. Conference 2023 was due to be held in Scotland, but accommodation availability is limited (due to events) and costs have increased significantly. Other venues and locations have been considered the most cost-effective option for this year's event is the Ageas Bowl in Southampton. | Closed - financially sound decisions will take priority | ||
8. That conference is scheduled for two days. | Agenda changed trialled in Sept 2022 have now been adopted for future events. | Closed - completed | ||
9. That consideration is given to selecting guest speakers at conference who will be instructive and/or meet a training need. | Conference 2023 will feature a panel of people with lived experience of, for example, neurodiversity and issues affecting transgender people. | Closed - business as usual | ||
10. That the awards dinner continues in its current form, but the awards are presented to the 7 most deserving cases rather than any geographical consideration. | The awards have been changed for 2024 and will be based on 5 categories This recommendation has been adopted into the awards shortlisting process. | Closed - completed | ||
11. In order to give the Welfare Fund some future stability, the Review recommends that 25% of the commission earned on member services each financial year is paid into the Welfare Fund and only subject to variation by Management Board. | ||||
16. The Review also recommends the employment of:
| This isn't felt to be a necessary expense at this time | Closed - not agreed | ||
18. The BTP Federation should open discussions with staff support associations to achieve a greater level of mutual understanding. | Staff Association chairs have been invited to the 2024 Federation conference | Closed - business as usual | ||
19. Staff support associations should be invited to attend Management Board on a periodic basis as non-voting guests. | ||||
20. The BTP Federation must continue to encourage and support officers from gender and diverse backgrounds to put themselves forward as representatives. | The Force has not completed this work. The Federation is following up with the Force. A meeting was held with the Head of Diversity and Inclusion on 2 May 2023. She is now working on a Positive Action Strategy with the Federation. | 1 July 2024 2 May 2023 | ||
21. The BTP Federation must continue to ensure that at least one representative from each area is trained to IOSH standard. | Every committee now has a NEBOSH qualified rep. | Completed - closed | ||
23. That the BTP Federation enter into urgent negotiation with the force to try to ensure that there is more proportionality introduced into the misconduct process. | Meetings now take place quarterly as standard A meeting was held on 22 Mar 2023 with the DCC and Head of PSD attended by all reps. This will be a regular occurrence with the next meeting scheduled for December. | Closed - business as usual | ||
24. The BTP Federation should revisit the Compendium of Regulations with the force, agree any interpretation of regulations and formalise that in writing. | Done. There are review periods built in. | Closed - completed | ||
25. That all newly elected representatives are sent a welcome pack as soon as possible after confirmation of the election result. | All newly elected reps are contacted by General Secretary immediately after election. They are supplied with a Federation email address etc and placed on the next available Reps training course. The next course takes place on 4 July 2023 | Closed - business as usual | ||
27. The Executive should liaise with the in-house lawyer to consider whether an expenditure on a CMS would result in efficiency savings. | The CMS has been purchased and is now up and running. | Closed - completed | ||
28. The BTP Federation should form a review group to look at all aspects of mental health; the provision by the force to both reduce mental ill health and provide timely treatment. | The Federation is investing in a welfare support vehicle to - in part - address this. | Feb 2024 | ||
29. That following any such review, the BTP Federation should engage with BTP management to see what can be done to improve the provision of Mental Health support. | The Federation is investing in a welfare support vehicle to - in part - address this. | Feb 2024 | ||
30. The Federation must continue their work to support and signpost officers to support for their health. They must continue to lobby the force to explore any ways in which they can work together to reduce sickness levels and get officers fit to resume full duty where possible. | A Federation motion around private healthcare prompted the Force to look into this and now funding is set aside on a case-by-case basis to assist officers with surgery etc, enabling a quicker return to work | Closed - completed |